It is your responsibility to ensure that you renew your licence on time. A completed renewal form must be submitted and you may renew your badge 6 weeks before your renewal date.
You can return your renewal to the Licensing Section at Hazel Court or if you require an appointment, you can email us, see the contact details for The Taxi Licensing Team.
The type of licence you hold will affect your renewal date:
- hackney carriage and private hire vehicle licences are renewed annually
- hackney carriage and private hire driver licences are normally renewed every 3 years
- private hire operators’ licences are normally renewed every 5 years
Renewal forms and instructions are sent out by post, approximately 8 weeks before a hackney carriage or private hire licence expires. Forms must be completed and returned to the Taxi Licensing Team along with the appropriate documentation and fee, at least 2 weeks before the licence(s) expire for your application to be processed in time.
Information which is required as part of the renewal process is detailed within the renewal letter.
If you do not renew on time, your licence will expire, and you will need to apply again.
It is essential that you notify us as soon as possible of any change of address, to ensure that you receive your renewal form.
Driver renewals
To proceed with the renewal of a drivers licence you must produce:
- a fully completed application form
- documentation to confirm that you have a right to work in the UK - unless permanent status has already been established
- a HMRC digital tax check code
- Disclosure and Barring Service (DBS) criminal record check and subscription to the DBS Update Service will be required
- driving licence and entitlement will be checked through Drive Tech (UK) Ltd. - ensure your subscription and mandate are current
- in accordance with Section 2 of Taxis and Private Hire Vehicles (Safeguarding and Road Safety) Act 2022, we have a duty to check recorded information about licensing decisions - your renewal will be checked on the National Register of Taxi Licence Refusals, Revocations, and Suspensions Register (NR3S)
- all licensed drivers are normally required to complete the council’s safeguarding refresher training, before their current driver’s licence expires
- if you drive a wheelchair accessible vehicle, you will normally be required to complete the wheelchair accessible vehicle, disability awareness practical assessment certificate - renewal due every three years, this can be booked through the council's approved training providers
- the appropriate fee (once you have submitted your renewal application) - this can be paid via online at www.york.gov.uk/payonline or by contacting The Taxi Licensing Team by telephone
We will provide you with an additional checklist attached to the renewal form to assist you. Any incomplete or incorrect application forms will be returned to you.
Please note, the drivers licence renewal application form, renewal fee and all documentation required as part of the renewal process must be received prior to the expiry of your existing licence. The vehicle licence will not be renewed until all relevant documentation is received and up to date.
Vehicles renewals
For vehicle renewals, the requirements are:
- a fully completed application form
- a current tail lift certificate - if applicable
- a current vehicle insurance certificate or cover note which includes the carriage of passengers for public hire (taxi) or hire and reward (private hire) - the proposer of the insurance policy must be a proprietor of the licensed vehicle
- the vehicle has road tax and an MOT test certificate - this will be checked online by the licensing team
- the licensing authority’s testing arrangements have been satisfied, this will be checked online via licensing records - the vehicle must have undertaken a council inspection in the last 12 months
- a satisfactory basic DBS check from gov.uk for each proprietor of the vehicle or in the case of a company or partnership, for every director and partner - this is not applicable if the proprietor of the vehicle is a driver and / or operator already licensed by City of York Council (a basic DBS disclosure is required for every other person named on the licence)
- the appropriate fee (once you have submitted your renewal application) - this can be paid via online at www.york.gov.uk/payonline or by contacting The Taxi Licensing Team by telephone
To assist you we will provide you with an additional checklist attached to the renewal form. Any incomplete or incorrect application forms will be returned to you.
Please note, the hackney carriage vehicle licence renewal application form, renewal fee and all documentation required as part of the renewal process must be received prior to the expiry of your existing licence. The vehicle licence will not be renewed until all relevant documentation is received and up to date.
Taxi licence costs
Find out more about taxi licensing fees and charges.
Contacting us
When contacting The Taxi Licensing Team, please provide your phone number, and if you're a licensed driver or operator, quote your badge or vehicle plate number.
Also see
- Hackney carriage and private hire vehicle licences
- Hackney carriage and private hire drivers' licences
- Pay licence invoices
- Taxi Times Newsletter